Introduction

The Statistical Institute of Jamaica ("STATIN") is the national authority responsible for collecting, compiling, analyzing and publishing statistical information relating to the commercial, industrial, social, economic and general activities of the Jamaican people. STATIN collaborates with public agencies in the collection, compilation and publication of statistical information and also has the critical function of taking any census in Jamaica. STATIN is committed to safeguarding the privacy and personal data of its employees. As the Data Controller, STATIN determines how your personal data is collected, used, stored, and shared. This Privacy Notice outlines STATIN's practices in accordance with the Jamaica Data Protection Act, 2020.

What Personal Data We Collect

STATIN processes employee personal data as required to manage employment, administrative functions, and compliance obligations. Depending on the business process, STATIN may collect:

• Identification & Contact Information
  • Name, address, phone number, email
  • ID numbers (e.g. TRN, NIS)
• Employment Information
  • Job title, department
  • Attendance and leave records
  • Training participation
  • Performance-related information
  • Records relating to staff registration for STATIN events or initiatives
• Health & Safety Information
  • Accident or incident reports
  • Medical certificates (where required)
• Financial & Administrative Information
  • Banking details for salary payments
  • Statutory deductions
  • Information related to travel claims or reimbursements (where applicable)

Purpose of Processing

Employee personal data is processed for purposes such as:

• Managing recruitment, onboarding and employment administration
• Coordinating training, projects, workshops and internal programmes
• Managing attendance, leave, payroll and statutory obligations
• Ensuring workplace health, safety and compliance
• Supporting team-building and internal organizational activities
• Conducting internal surveys to improve employee engagement and service quality
• Facilitating ICT System Access Support and application testing

Legal Basis for Processing

STATIN processes employee data on the following bases:

• Performance of the employment contract
• Compliance with legal and regulatory requirements
• Legitimate interest in effective human resource management, workplace safety, and organizational development

Data Sharing and Transfers

Employee information may be shared with:

• Government agencies (e.g. Tax Administration Jamaica, NIS)
• Training and workshop facilitators
• External event hosts (e.g. CARICOM joint hosts for regional initiatives)
• Insurance and benefits providers
• Authorized service providers who support IT, security, or administrative functions

All third parties are required to maintain confidentiality and comply with the Jamaica Data Protection Act, 2020.

Data Retention

Employee personal data is retained for the duration of employment and thereafter for as long as required by law or internal retention schedules.

Your Rights

You have the right to:

• Access
• Rectification
• Prevent Processing
• Prevent Automated Decision-Making
• Object to processing for Direct Marketing purposes
• Data Portability
• Lodge a complaint with the Office of the Information Commissioner of Jamaica

This Privacy Notice was last updated on August 15, 2026

Introduction

The Statistical Institute of Jamaica ("STATIN") is the national authority responsible for collecting, compiling, analyzing and publishing statistical information relating to the commercial, industrial, social, economic and general activities of the Jamaican people. STATIN collaborates with public agencies in the collection, compilation and publication of statistical information and also has the critical function of taking any census in Jamaica. STATIN is committed to protecting the privacy of individuals that provide personal data through surveys, administrative processes, consultations and digital engagement. This Privacy Notice provides information about how your personal data is processed by STATIN in accordance with the Jamaica Data Protection Act, 2020.

What Personal Data We Collect

STATIN may collect various categories of personal data depending on the survey or statistical program:

• Identifiers & Contact Details
  • Name, address, phone number, email
  • ID numbers (e.g. TRN where needed)
• Demographic Information
  • Age, gender
  • Education, employment status
• Household or Business-Related Information
  • Addresses
  • Financial or economic data
  • Production and operational information
  • Employment figures
  • Consumption and expenditure data
• Survey-Specific or Programme-Specific Data (examples)
  • Data collected through customer satisfaction surveys
  • Information gathered for classifications and statistical standards workshops
  • Data submitted for national accounts compilation
  • Engagement through STATIN communication channels

Purpose of Processing

STATIN processes personal data strictly for statistical and administrative purposes, including:

• Conducting national surveys and censuses
• Producing official statistics, indices and economic indicators
• Supporting research, policy development and national planning
• Improving STATIN services through feedback surveys
• Coordinating workshops, consultations and stakeholder engagements

All processing supports STATIN's statutory mandate under the Statistics Act.

Legal Basis for Processing

• Performance of STATIN's statutory mandate under the Statistics Act
• Public interest in the production of official national statistics
• Legitimate interest in improving operations and stakeholder engagement
• Consent, where required (e.g., for optional surveys or communications)

Data Sharing and Transfers

STATIN share anonymized or aggregated data publicly. Personal data may be shared only:

• With authorized government entities for statistical purposes
• With international partners (e.g., CARICOM, UN bodies) where applicable
• With contracted service providers supporting survey operations, secure data collection, or event hosting

All sharing is governed by strict confidentiality obligations.

Some processing activities involve jurisdictions such as: Jamaica, Guyana, United States of America (as indicated in STATIN's record of processing). Any cross-border transfer is performed in accordance with the Jamaica Data Protection Act, 2020.

Data Retention

Data is retained only as long as necessary for statistical compilation, archival requirements, legal compliance, or research value as permitted under the Statistics Act.

Your Rights

• Access
• Rectification
• Prevent Processing (where certain conditions apply (eg. Statutory mandates))
• Prevent Automated Decision-Making
• Object to processing for Direct Marketing purposes
• Data Portability
• Lodge a complaint with the Office of the Information Commissioner of Jamaica

This Privacy Notice was last updated on August 15, 2026

Introduction

STATIN respects the privacy of its vendors, contractors, consultants and other service providers. This Privacy Notice provides information about how your personal data is processed by STATIN in accordance with the Jamaica Data Protection Act, 2020.

What Personal Data We Collect

• Contact & Identification Details
  • Name, addresses, business contact information
  • Company registration details
  • Taxpayer identifiers
• Financial Information
  • Bank account details
  • Invoice and payment history
• Contractual Information
  • Service agreements
  • Project documentation
  • Delivery and performance records
• Compliance-Related Information
  • Background checks
  • Records required for audit, verification, or statutory obligations

Purpose of Processing

Vendor personal data is processed to:

• Facilitate onboarding and maintain the vendor register
• Manage procurement processes and contract administration
• Process payments and maintain financial records
• Ensure compliance with government regulations and audit standards
• Coordinate joint events, workshops, and regional initiatives where applicable

Legal Basis for Processing

• Performance of a contract with the vendor
• Compliance with statutory and tax obligations
• Legitimate interest in operational efficiency, risk management, and supplier oversight

Data Sharing and Transfers

Vendor data may be shared with:

• Financial institutions for payments
• Government bodies for statutory reporting
• External auditors
• International partners where work is jointly coordinated (e.g. CARICOM hosts)

All recipients are contractually obligated to maintain the confidentiality and security of the personal data received. Some activities may involve transfers to jurisdictions across Jamaica.

Data Retention

Vendor records are retained for the duration of the contractual relationship and as required for audit, legal, or regulatory purposes.

Your Rights

• Access
• Rectification
• Prevent Processing
• Prevent Automated Decision-Making
• Object to processing for Direct Marketing purposes
• Data Portability
• Lodge a complaint with the Office of the Information Commissioner of Jamaica

This Privacy Notice was last updated on August 15, 2026

Introduction

STATIN is committed to protecting the privacy and personal data of individuals who visit its premises. This Privacy Notice explains how STATIN collects and processes personal data relating to visitors in accordance with the Jamaica Data Protection Act, 2020.

Who This Notice Applies To

This Privacy Notice applies to all individuals who:

• Visit STATIN's offices or facilities
• Attend meetings, workshops, training sessions or events hosted by STATIN
• Sign in at reception or access controlled areas of STATIN's premises

What Personal Data We Collect

STATIN may collect the following categories of visitor personal data:

• Identification and Contact Information: Name, organisation represented, telephone number or email address (where required)
• Security and Safety Information: Image captured on CCTV footage within and around STATIN premises, access control logs
• Event-Related Information (where applicable): Registration details for meetings, workshops or events hosted at STATIN facilities

Purpose of Processing

Visitor personal data is processed for the following purposes:

• Managing visitor access to STATIN premises
• Maintaining the safety and security of staff, visitors and property
• Recording attendance at meetings, workshops and events
• Complying with occupational health, safety and security obligations
• Investigating security incidents or emergencies where necessary
• Monitoring Website and Maintenance

Legal Basis for Processing

• Legitimate interests in ensuring the security and proper management of its premises
• Compliance with legal and regulatory obligations, including health and safety requirements

Data Sharing and Disclosure

Visitor personal data may be shared only where necessary with:

• Security service providers
• Law enforcement or regulatory authorities, where required by law
• Emergency services, where necessary to protect life or safety

STATIN does not use visitor data for marketing purposes.

Data Security and Confidentiality

STATIN applies appropriate technical and organisational measures to protect visitor personal data, including controlled access to visitor records, secure storage systems, and confidentiality obligations for staff and service providers. CCTV footage is monitored and accessed only by authorised personnel.

Data Retention

Visitor personal data is retained only for as long as necessary to fulfil the purposes outlined in this Privacy Notice and in accordance with STATIN's internal retention schedules and any legal requirements.

Your Rights

• Access
• Rectification
• Prevent Processing
• Prevent Automated Decision-Making
• Object to processing for Direct Marketing purposes
• Data Portability
• Lodge a complaint with the Office of the Information Commissioner of Jamaica

This Privacy Notice was last updated on August 15, 2026